Manage licenses

To help you manage your licenses, we have provided you a table that will help you with this. You can find this table at Enwikuna License Manager > Licenses > Overview. Within the table there are several functions available, which we would like to explain in the next sections.

The licenses table has several columns, each of which contains the details of the licenses. The following columns are available:

Column	Description
License key	This column contains the license key of a license. Click on the license key to copy it to the clipboard.
Product	This column contains the assigned product.
Order	This column contains the associated order of a license.
Customer	This column contains the customer who owns the license.
Hosts (Pro)	This column contains all hosts of a license, in case you have enabled this feature.
Activations	This column shows how many times a license has been activated and the maximum number of activations. Click on the column to display all associated license activations.
Expires at	This column shows when a license expires.
Status	This column shows the current status of a license.
Created	This column shows when and by whom a license was created.
Updated	This column shows when and by whom a license was last updated.
Internal note	This column shows whether an internal note has been saved for a license. Move the mouse over the icon to read the note.

Filter, Search & Sort

In order to make the administration of the licenses as simple as possible for you, we have built in various functions:

Filter

You will find a selection of filters above the table at the right of the bulk actions, which can help you to filter licenses according to corresponding filter criteria.

Filter by status

If you want to display licenses in a particular status, you can click on the status between the table and the header. All licenses with exactly this status will now be displayed.

Search

If you want to find an explicit license inside the table, you can also use the search. Just enter the license key and start the search by pressing the button. You will now see exactly the license you were looking for (if it exists).

Sort

In addition to the filters, it is possible to sort the entries within the table. To do so, click on the blue highlighted headings of the columns. You can sort either ascending or descending.

License actions

Each license within the table has actions that allow you to modify the license. To do this, move the mouse over a license entry inside the table. You will notice that an additional section becomes visible under the license key. Here you will find various information and entries:

Probably the most important information is the ID that the license has. Under this ID, the license is stored within the database. An ID is always unique and can never exist twice.

View / Edit

The first and most important action is to view or edit a license. Click on the action to go to the view or edit page of a license. You can read how to edit an existing license below.

Activate

Via the Activate action, you can activate the license. This will open a new window where you can adjust the activation and must then confirm it. The activation will set the license status to Active.

Lock

You can lock a license using the Lock action. This has the effect that any interaction with the license is prohibited for the customer.

Unlock

You can unlock a locked license by using the Unlock action. The customer can now interact again with the license.

Delete

You can delete the license using the Delete action.

Add a new license

If you want to add a new license, you can do it easily. To do this, click the Add button under Enwikuna License Manager > Licenses > Overview.

A page will then open where you can define some settings:

License key

Define here the license key for the license.

Type

Select here the type of the license. By default, a normal licenses will be created.

Product

Select a product here, if you want to assign the license to a product.

Order

Select an order here, if you want to assign the license to an order.

Customer

Select a customer here, if you want to assign the license to a customer.

Hosts (Pro)

Define here all hosts, which should be bound to the license. Add a new host by clicking on the + button. Click on the trash button to remove a host (the first line cannot be removed, only emptied).

Allowed activations

Define here how often the license can be activated. If you leave it blank, the license can be activated an unlimited number of times.

Expires at

Define when the license should expire. If you leave the field empty, it will not expire for the time being.

Status

Select the status you want the license to have. By default, it has the status In stock.

Internal note

Write an internal note in here, which should be added to the license.

Finally, save the license by clicking the corresponding button.

View / edit an existing license

If you want to view or edit an existing license, you can do this easily. To do this, move the mouse over a license entry in the table and then click View / Edit.

A page will then open where you can view and edit the settings of a license:

The ID under which the license was stored within the database.

License key

The license key of a license. This cannot be changed once it has been created.

Type

Select here the type of the license. By default, a normal licenses will be created.

Product

Select a product here, if you want to assign the license to a product.

Order

Select an order here, if you want to assign the license to an order.

Customer

Select a customer here, if you want to assign the license to a customer.

Hosts (Pro)

Define here all hosts, which should be bound to the license. Add a new host by clicking on the + button. Click on the trash button to remove a host (the first line cannot be removed, only emptied).

Allowed activations

Define here how often the license can be activated. If you leave it blank, the license can be activated an unlimited number of times.

Expires at

Define when the license should expire. If you leave the field empty, it will not expire for the time being.

Upgraded at

Shows when a license was upgraded from a trial license to a normal license (only visible in this case).

Status

Select the status you want the license to have. By default, it has the status In stock.

Internal note

Write an internal note in here, which should be added to the license.

Save the license afterwards via the corresponding button, if you have made changes.

Delete an existing license

If you want to delete an existing license, you can do this in three ways. Either via the bulk actions (we describe this procedure below), in the license itself, or via the Delete license action. To do this, move the mouse over a license entry in the table and then click Delete.

Generate new licenses

If you want to generate new licenses, e.g. to refill your stock, you can do this easily. To do this, click the Generate button under Enwikuna License Manager > Licenses > Overview.

A page will then open where you can define some settings:

Generator

Choose which generator should be used for generation. If you don’t have a generator yet, you have to create one first.

Amount

By default, one license will always be generated. If you want to generate more than one, you must enter the amount you need here.

Type

Select here the type of the generated licenses. By default, normal licenses are always generated.

Product

Select a product here if you want to assign the generated licenses to a product.

Order

Select an order here, if you want to assign the generated licenses to an order.

Customer

Select a customer here if you want to assign the generated licenses to a customer.

Hosts (Pro)

Define here all hosts, which should be bound to the generated licenses. Add a new host by clicking on the + button. Click on the trash button to remove a host (the first line cannot be removed, only emptied).

Status

Select here the status that all generated licenses should have. By default, they have the status In stock.

Internal note

Write an internal note in here, which should be added to all generated licenses.

All other parameters, which you know from the page for adding a license, are set in the generator itself. Finally, start the generation by clicking the corresponding button.

Bulk actions

In order to manage multiple licenses, we have provided some bulk actions. You can find them at the beginning and at the end of the table. Mark all entries which you want to address via a bulk action.

The following bulk actions are available:

Lock

Select the bulk action Lock if you want to lock all selected entries. As a result, any interaction with the customers’ licenses will be prevented.

Unlock

Select the bulk action Unlock if you want to unlock all selected entries. Customers can now interact again with the licenses.

Mark as “In stock”

Select the bulk action Mark as “In stock” if you want to set all selected entries to this status.

Mark as “Trial approved”

Select the bulk action Mark as “Trial approved“ if you want to set all selected entries to this status.

Mark as “Sold”

Select the bulk action Mark as “Sold” if you want to set all selected entries to this status.

Mark as “Delivered”

Select the bulk action Mark as “Delivered” if you want to set all selected entries to this status.

Delete

Select the bulk action Delete if you want to delete all selected entries.

Finally, confirm the execution of the bulk action by clicking the corresponding button.

Import licenses (Pro)

In case you have Enwikuna License Manager Pro installed, you can import licenses. To do this, click the Import button under Enwikuna License Manager > Licenses. Please note that no activations can be imported, as these are always page-bound!

This opens the Importer, which is responsible for importing licenses. Now select a CSV or TXT file containing licenses. Next, decide whether you want to update existing licenses or not.

You can also perform an advanced import by opening the advanced options. You can alternatively specify a path to a CSV or TXT file on your server instead of selecting the file locally. You can also change the delimiter if you want to use a different delimiter. By default, a , is used as a delimiter.

Finally, start the import process by clicking the corresponding button.

You will find a sample-data folder inside the Enwikuna License Manager Pro plugin folder. Inside this folder we have placed a sample file for you, which you can use as a template. Alternatively, you can of course create a license by hand and then export that license, which will give you your own template.

Export licenses (Pro)

In case you have Enwikuna License Manager Pro installed, you can export licenses. To do this, click the Export button under Enwikuna License Manager > Licenses. Please note that no activations can be exported, as these are always page-bound!

This opens the Exporter, which is responsible for exporting licenses. Now select the data you want to export. By default, all license data will be exported.

Now, start the export by clicking on the corresponding button.

Your licenses should now be exported.